Some time back, I have read a news item. In an unfortunate incident, the laptop of a research couple was stolen from their car when they were not present in the car. The laptop contained years of their valuable research on cancer and they had announced a reward of USD 1000 to anyone for returning the laptop intact.
I only hope and pray that they get back their computer. Taking this incident as an example, let us serve ourselves a reminder to keep our computers and data safe and secure. Here are some fundamental precautions we need to take with respect to our electronic data.
Data safety: All the important data you are handling should have a backup. Depending upon your work volume, the regularity of the back up need to be decided, it may be daily, weekly or fortnightly. In the above example, if the research team had a backup of their precious data in their labs, it could have saved the situation. If the laptop crashed instead of being stolen, it is all the same as far as data is concerned. This shows the importance of keeping a regular backup. However, many times, remembering and doing regular back up is tedious, instead we can prefer automated solutions where the backup is taken regularly by software.
Data and equipment security: Again taking another point of view, if the data falls into a competitor hands, it would be a costly mistake. So even if you do have backups of your data, you can’t afford to lose your data to the extent possible. To achieve this means, you can ensure physical security of your equipment like physically locking the laptop or encrypting the data and using a password so that the data is not accessible to any one even if the equipment falls into wrong hands etc.
Another precaution you need to take is to keep the operating system up to date to avoid any security loop holes and keep the fire wall and antivirus in good condition. A Trojan virus can take away your data without your knowledge and this is as bad as, if not worse than loosing data in any other way. There are many instances of personal financial data being stolen this way.
Another care that can to be taken is using a password that is strong and resilient enough. Take care of your passwords by (a) using a combination of letters, case and numbers in the password (b) not using easily guessable names as password (c) changing your password frequently (d) not using the same password everywhere.
By taking simple precautions, we can ensure the safety and security of our data and also our peace of mind.
minso is a web-write interested in various topics such as technology, spirituality and current topics. Check up the latest work at Guidance on choosing a Strong password and How to set password for folder on Windows7.
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